If a developer-controlled association has maintained all insurance coverage required by s. If the purchase contract, declaration, prospectus, or written agreement between the developer and a majority of unit owners other than the developer provides for the developer to be excused from payment of assessments under paragraph (a), only regular periodic assessments for common expenses as provided for in the declaration and prospectus and disclosed in the estimated operating budget shall be used for payment of common expenses during any period in which the developer is excused. If the bylaws fail to provide a method of amendment, the bylaws may be amended if the amendment is approved by the owners of not less than two-thirds of the voting interests. Chapter 718 CONDOMINIUMS Entire Chapter. The undersigned lienor, in consideration of the final payment in the amount of $, hereby waives and releases its lien and right to claim a lien for unpaid assessments through , (year), recorded in the Official Records Book at Page , of the public records of County, Florida, for the following described real property: UNIT NO. These accounts must include, but are not limited to, roof replacement, building painting, and pavement resurfacing, regardless of the amount of deferred maintenance expense or replacement cost, and any other item that has a deferred maintenance expense or replacement cost that exceeds $10,000. Evidence of compliance with this 14-day notice requirement must be made by an affidavit executed by the person providing the notice and filed with the official records of the association.Notice of any meeting in which regular or special assessments against unit owners are to be considered for any reason must specifically state that assessments will be considered and provide the nature, estimated cost, and description of the purposes for such assessments. Any rule adopted shall, in addition to other matters, include a requirement that the association send an electronic notice in the same manner as a notice for a meeting of the members, which must include a hyperlink to the website where the notice is posted, to unit owners whose e-mail addresses are included in the associations official records. The board may temporarily fill the vacancy during the period of suspension. 96-396; s. 32, ch. In addition to any of the authorized means of providing notice of a meeting of the board, the association may, by rule, adopt a procedure for conspicuously posting the meeting notice and the agenda on a website serving the condominium association for at least the minimum period of time for which a notice of a meeting is also required to be physically posted on the condominium property. 718.112 Bylaws. (1) GENERALLY. Regardless of whether the board or the membership approves the levying of special assessments, the notice procedure stated above must be met. It is important to know whether the board of directors has the sole authority to levy special assessments or whether the membership has to approve special assessments. With respect to condominiums created on or after October 1, 1994, the bylaws shall include a provision granting the association a limited power to convey a portion of the common elements to a condemning authority for the purpose of providing utility easements, right-of-way expansion, or other public purposes, whether negotiated or as a result of eminent domain proceedings. The 2022 Florida Statutes (including Special Session A) Title XL REAL AND PERSONAL PROPERTY: Chapter 720 . The estoppel certificate must contain all of the following information and must be substantially in the following form: An estoppel certificate that is hand delivered or sent by electronic means has a 30-day effective period. Assessments and installments on assessments which are not paid when due bear interest at the rate provided in the declaration, from the due date until paid. (Signature of Authorized Agent)(Signature of Witness). 97-102; s. 7, ch. A board or committee members participation in a meeting via telephone, real-time videoconferencing, or similar real-time electronic or video communication counts toward a quorum, and such member may vote as if physically present. g.Is there any open violation of rule or regulation noticed to the unit owner in the association official records? (Yes)(No). If additional information or a mistake related to the estoppel certificate becomes known to the association within the effective period, an amended estoppel certificate may be delivered and becomes effective if a sale or refinancing of the unit has not been completed during the effective period. The rules must provide procedures governing the conduct of the recall election as well as the operation of the association during the period after a recall but before the recall election. Statutes, Video Broadcast No amendment to the articles of incorporation or bylaws is valid unless recorded with identification on the first page thereof of the book and page of the public records where the declaration of each condominium operated by the association is recorded. If there is no condominium property where notices can be posted, notices shall be mailed, delivered, or electronically transmitted to each unit owner at least 14 days before the meeting. After service, the association has 90 days in which to file an action to enforce the lien; and, if the action is not filed within the 90-day period, the lien is void. Unless a lower number is provided in the bylaws, the percentage of voting interests required to constitute a quorum at a meeting of the members is a majority of the voting interests. Any determination of whether assessments exceed 115 percent of assessments for the prior fiscal year shall exclude any authorized provision for reasonable reserves for repair or replacement of the condominium property, anticipated expenses of the association which the board does not expect to be incurred on a regular or annual basis, or assessments for betterments to the condominium property. Any meeting at which a proposed annual budget of an association will be considered by the board or unit owners shall be open to all unit owners. At the special assessment board meeting, the purposes for the assessment stated on the notice cannot be changed but the amount listed on that notice is only an estimate and sometimes does change after the directors discuss the assessment and hear input from the members. If broadcast notice is provided, the notice and agenda must be broadcast in a manner and for a sufficient continuous length of time so as to allow an average reader to observe the notice and read and comprehend the entire content of the notice and the agenda. After notice is provided to each owner, a copy must be provided by the current owner to a new owner before closing and by a unit owner to a renter before signing a lease. 2017-188; s. 2, ch. 2014-74; s. 9, ch. Any challenge to the election process must be commenced within 60 days after the election results are announced. 92-49; s. 10, ch. After notice of contest of lien has been recorded, the clerk of the circuit court shall mail a copy of the recorded notice to the association by certified mail, return receipt requested, at the address shown in the claim of lien or most recent amendment to it and shall certify to the service on the face of the notice. The lien is not effective 1 year after the claim of lien was recorded unless, within that time, an action to enforce the lien is commenced. Service providers; conflicts of interest. Here is a helpful guide summarizing the notice requirements under statute; however, this guide is not intended to be all inclusive and is only for general reference. The form of administration of the association shall be described indicating the title of the officers and board of administration and specifying the powers, duties, manner of selection and removal, and compensation, if any, of officers and boards. 718.202, 718.203) PART III. The association shall mail or hand deliver to each unit owner written notice at least 14 days before the membership meeting in which the vote to forego retrofitting of the required fire sprinkler system is to take place. The Statute requires that notice of any meeting in which regular or special assessments against unit owners are to be considered \ specifically state: 1) that assessments will be considered, 2) provide the estimated cost, and 3) provide a description of the purposes for such assessments. Usually, but not always, any additional measures will be located within the associations bylaws. The division shall annually report to the Division of State Fire Marshal of the Department of Financial Services the number of condominiums that have elected to forego retrofitting. Evidence of compliance with this 14-day notice requirement must be made by an affidavit executed by the person providing the notice and filed with the official records of the association. 2018-96. Together with the written notice and agenda as set forth in subparagraph 3., the association shall mail, deliver, or electronically transmit a second notice of the election to all unit owners entitled to vote, together with a ballot that lists all candidates. A unit owner or other eligible person desiring to be a candidate for the board must give written notice of his or her intent to be a candidate to the association at least 40 days before a scheduled election. The estoppel certificate must be provided by hand delivery, regular mail, or e-mail to the requestor on the date of issuance of the estoppel certificate. Upon notice to the unit owners, the board shall, by duly adopted rule, designate a specific location on the condominium property where all notices of board meetings must be posted. PART I. If a legal opinion is requested, the board shall, within 60 days after the receipt of the inquiry, provide in writing a substantive response to the inquiry. (a) The operation of the condominium shall be by the association, which must be a Florida corporation for profit or a Florida corporation not for profit. An officer of the association, or the manager or other person providing notice of the association meeting, must provide an affidavit or United States Postal Service certificate of mailing, to be included in the official records of the association affirming that the notice was mailed or hand delivered in accordance with this provision. Unit owners have the right to participate in meetings of unit owners with reference to all designated agenda items. 2021-91. Leftover funds are considered "common surplus" and may, at the discretion of the board, either be returned to the unit owners or applied as a credit . If the board fails to duly notice and hold a board meeting within 5 full business days after service of an agreement in writing or within 5 full business days after the adjournment of the unit owner recall meeting, the recall shall be deemed effective and the board members so recalled shall turn over to the board within 10 full business days after the vote any and all records and property of the association. 2000-201; s. 56, ch. Fee for the preparation and delivery of the estoppel certificate: 8. The association is entitled to recover its reasonable attorneys fees incurred in either a lien foreclosure action or an action to recover a money judgment for unpaid assessments. written notice of any meeting at which nonemergency special assessments, or at which amendment to rules regarding unit use, will be considered must be mailed, delivered, or electronically transmitted to the unit owners and posted conspicuously on the condominium property at least 14 days before the meeting. In addition to any of the authorized means of providing notice of a meeting of the board, the association may, by rule, adopt a procedure for conspicuously posting the meeting notice and the agenda on a website serving the condominium association for at least the minimum period of time for which a notice of a meeting is also required to be physically posted on the condominium property. The method by which the bylaws may be amended consistent with the provisions of this chapter shall be stated. No fee may be charged for this information. (Yes)(No). The special meeting shall be conducted within 60 days after adoption of the annual budget. Statutes, Video Broadcast 718.122. Unit owners may consider and adopt a substitute budget at the special meeting. Within 10 business days after receiving a written or electronic request therefor from a unit owner or the unit owners designee, or a unit mortgagee or the unit mortgagees designee, the association shall issue the estoppel certificate. However, if a unit is owned by more than one person, the association must provide notice to the address that the developer identifies for that purpose and thereafter as one or more of the owners of the unit advise the association in writing, or if no address is given or the owners of the unit do not agree, to the address provided on the deed of record. 2014-133; s. 3, ch. This subsection does not apply to an adopted budget in which the members of an association have determined, by a majority vote at a duly called meeting of the association, to provide no reserves or less reserves than required by this subsection. If the unit owner remains in possession of the unit after a foreclosure judgment has been entered, the court, in its discretion, may require the unit owner to pay a reasonable rental for the unit. Title XL REAL AND PERSONAL PROPERTY. Such member or members shall be recalled effective immediately upon conclusion of the board meeting, provided that the recall is facially valid. The members of the board of a residential condominium shall be elected by written ballot or voting machine. See bylaw. The association may issue notice under s. The tenant does not, by virtue of payment of monetary obligations to the association, have any of the rights of a unit owner to vote in any election or to examine the books and records of the association. Within 90 days after being elected or appointed to the board of an association of a residential condominium, each newly elected or appointed director shall certify in writing to the secretary of the association that he or she has read the associations declaration of condominium, articles of incorporation, bylaws, and current written policies; that he or she will work to uphold such documents and policies to the best of his or her ability; and that he or she will faithfully discharge his or her fiduciary responsibility to the associations members. 81-225; s. 1, ch. A speaker must be used so that the conversation of such members may be heard by the board or committee members attending in person as well as by any unit owners present at a meeting. Chapter 718 CONDOMINIUMS SECTION 112 Bylaws. For purposes of this subsection, the term successor or assignee as used with respect to a first mortgagee includes only a subsequent holder of the first mortgage. No bylaw shall be revised or amended by reference to its title or number only. The developer shall pay the common expenses of a multicondominium association, including the funding of reserves as provided in the adopted annual budget of the association, which are allocated to units within a condominium affected by a guarantee and which exceed the regular periodic assessments against all other unit owners within that condominium. Disclaimer: The information on this system is unverified. 86-175; s. 2, ch. 718.50155. e.An itemized list of any additional assessments, special assessments, and other moneys that are scheduled to become due for each day after the date of issuance for the effective period of the estoppel certificate is provided. Unless otherwise provided in the bylaws, any vacancy occurring on the board before the expiration of a term may be filled by the affirmative vote of the majority of the remaining directors, even if the remaining directors constitute less than a quorum, or by the sole remaining director. (5) . If provided by the declaration or bylaws, the association may, in addition to such interest, charge an administrative late fee of up to the greater of $25 or 5 percent of each delinquent installment for which the payment is late. Except in a timeshare or nonresidential condominium, or if the staggered term of a board member does not expire until a later annual meeting, or if all members terms would otherwise expire but there are no candidates, the terms of all board members expire at the annual meeting, and such members may stand for reelection unless prohibited by the bylaws. The tenants landlord shall provide the tenant a credit against rents due to the landlord in the amount of moneys paid to the association. In lieu of, or in addition to, the physical posting of meeting notices, the association may, by reasonable rule, adopt a procedure for conspicuously posting and repeatedly broadcasting the notice and the agenda on a closed-circuit cable television system serving the condominium association. Notwithstanding subparagraph (b)2. and sub-subparagraph 4.a., an association of 10 or fewer units may, by affirmative vote of a majority of the total voting interests, provide for different voting and election procedures in its bylaws, which may be by a proxy specifically delineating the different voting and election procedures. Is there a right of first refusal provided to the members or the association? A director of an association of a residential condominium who fails to timely file the written certification or educational certificate is suspended from service on the board until he or she complies with this sub-subparagraph. 5, 6, ch. 95-274; s. 2, ch. A vote to forego retrofitting may be obtained by limited proxy or by a ballot personally cast at a duly called membership meeting, or by execution of a written consent by the member, and is effective upon recording a certificate attesting to such vote in the public records of the county where the condominium is located. If a developer-controlled association has maintained all insurance coverage required by s. A developer who owns condominium units, and who is offering the units for sale, may be excused from payment of assessments against those unsold units for the period of time the developer has guaranteed to all purchasers or other unit owners in the same condominium that assessments will not exceed a stated dollar amount and that the developer will pay any common expenses that exceed the guaranteed amount. Levying a special assessment without following the proper procedures could end up costing the association unneeded legal expenses and heartburn; SO DO IT RIGHT THE FIRST TIME! Unless prohibited in the bylaws, the board of administration may appoint other officers and grant them the duties it deems appropriate. Schedule. and provide the estimated cost and description of the purposes for such assessments. This subparagraph does not apply to an association governing a timeshare condominium. The owners of units shall be shareholders or members of the association. Proxies may not be used in electing the board in general elections or elections to fill vacancies caused by recall, resignation, or otherwise, unless otherwise provided in this chapter. If attention is not properly given to the issues discussed in this article, negative consequence may occur. This notice must also be sent or delivered to each unit owner. OF (NAME OF CONDOMINIUM), A CONDOMINIUM AS SET FORTH IN THE DECLARATION OF CONDOMINIUM AND THE EXHIBITS ANNEXED THERETO AND FORMING A PART THEREOF, RECORDED IN OFFICIAL RECORDS BOOK , PAGE , OF THE PUBLIC RECORDS OF COUNTY, FLORIDA. The bylaws must provide the method of calling meetings of unit owners, including annual meetings. In Florida, there is a right way and a wrong way to levy special assessments. If 20 percent of the voting interests petition the board to address an item of business, the board, within 60 days after receipt of the petition, shall place the item on the agenda at its next regular board meeting or at a special meeting called for that purpose. An officer or manager of the association, or other person providing notice of such meeting, shall execute an affidavit evidencing compliance with such notice requirement, and such affidavit shall be filed among the official records of the association. Although the Florida's Sunshine in the Government Act does not apply to community associations, the Florida Condominium Act (Chapter 718 of the Florida Statutes), the Florida Homeowners' Association (Chapter 720), and the Florida Cooperative Act (Chapter 719) contain their own set of "sunshine" requirements for boards of community . Personally Known OR Produced as identification. The specific purpose or purposes of any special assessment, including any contingent special assessment levied in conjunction with the purchase of an insurance policy authorized by s. If the unit is occupied by a tenant and the unit owner is delinquent in paying any monetary obligation due to the association, the association may make a written demand that the tenant pay to the association the subsequent rental payments and continue to make such payments until all monetary obligations of the unit owner related to the unit have been paid in full to the association. To be valid, a claim of lien must state the description of the condominium parcel, the name of the record owner, the name and address of the association, the amount due, and the due dates. The liability for assessments may not be avoided by waiver of the use or enjoyment of any common element or by abandonment of the unit for which the assessments are made. Liens. A person who has been suspended or removed by the division under this chapter, or who is delinquent in the payment of any monetary obligation due to the association, is not eligible to be a candidate for board membership and may not be listed on the ballot. Such a vote may only be called once every 3 years. (1) When authorized by the governing documents, the association has a lien on each parcel to secure the payment of assessments and other amounts provided for by this section. The secretary shall cause the association to retain a directors written certification or educational certificate for inspection by the members for 5 years after a directors election or the duration of the directors uninterrupted tenure, whichever is longer. However, the developer must pay common expenses incurred during such period which exceed regular periodic assessments against other unit owners in the same condominium. The tenant must pay the monetary obligations to the association until the association releases the tenant or the tenant discontinues tenancy in the unit. The association may through its board of administration adopt reasonable rules and regulations regarding the frequency and manner of responding to unit owner inquiries, one of which may be that the association is only obligated to respond to one written inquiry per unit in any given 30-day period. Publications, Help Searching The journals or printed bills of the respective chambers should be consulted for official purposes. Board members may serve terms longer than 1 year if permitted by the bylaws or articles of incorporation. The provisions of this paragraph apply only if the first mortgagee joined the association as a defendant in the foreclosure action. At least 60 days before a scheduled election, the association shall mail, deliver, or electronically transmit, by separate association mailing or included in another association mailing, delivery, or transmission, including regularly published newsletters, to each unit owner entitled to a vote, a first notice of the date of the election. 77-221; ss. 94-350; s. 87, ch. For condominium association special assessments, Section 718.112 (2) (c)1, Florida Statutes provides in pertinent part: In other words, notice of a Board meeting in which a special assessment will be considered must be sent to all owners and posted 14-days in advance of the meeting. Publications, Help Searching However, the association may adopt reasonable rules governing the frequency, duration, and manner of unit owner participation. A recalled member must turn over to the board, within 10 full business days, any and all records and property of the association in their possession. 2014-74. 718.1255 and the procedural rules adopted by the division. The boards response shall either give a substantive response to the inquirer, notify the inquirer that a legal opinion has been requested, or notify the inquirer that advice has been requested from the division. 718.1265 Association emergency powers.. 77-222; s. 6, ch. and must be eligible to be a candidate to serve on the board of directors at the time of the deadline for submitting a notice of intent to run in order to have his or her name listed as a proper candidate on the ballot or to serve on the board. However, if the proposed change is so extensive that this procedure would hinder, rather than assist, the understanding of the proposed amendment, it is not necessary to use underlining and hyphens as indicators of words added or deleted, but, instead, a notation must be inserted immediately preceding the proposed amendment in substantially the following language: Substantial rewording of bylaw. Name(s) of the unit owner(s) as reflected in the books and records of the association: 4. 2002-27; s. 5, ch. Unless the bylaws provide otherwise, a vacancy on the board caused by the expiration of a directors term must be filled by electing a new board member, and the election must be by secret ballot. If yes, has the board approved the transfer of the unit? Accordingly, no funds which are receivable from unit purchasers or unit owners and payable to the association, including capital contributions or startup funds collected from unit purchasers at closing, may be used for payment of such common expenses. Notice for meetings and notice for all other purposes must be mailed to each unit owner at the address last furnished to the association by the unit owner, or hand delivered to each unit owner. The board of directors needs to be sure that there are no additional procedural measures that the must be followed when special assessments are being considered. A proxy is not valid longer than 90 days after the date of the first meeting for which it was given. The 2022 Florida Statutes (including 2022 Special Session A and 2023 Special Session B) Title XL REAL AND PERSONAL PROPERTY: . Upon notice to the unit owners, the board . 91-426; s. 3, ch. 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